Volunteer & Work Exchange
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For more information about volunteer opportunities, please contact: firstname.lastname@example.org
For more information about work-exchange opportunities, please contact:
JOB DESCRIPTIONS for National Women’s Music Festival
Many hands make a great festival!
Please note: Work exchange requires 16 hours of work over the course of the festival in exchange for a full festival pass. We make every effort to schedule your work so that you can attend your favorite festival events.
ACCESS STAFF The access staff assists festival attendees with special needs related to vision, hearing or mobility. The position requires a basic awareness of access issues, flexibility, a ‘can-do’ attitude toward problem solving, and good communication skills.
FOOD SERVERS FOR WORKER CARE
The festival provides food for workers if their shift falls during meal times. We need servers who can set up serving stations when the food arrives, follow safe food handling procedures, keep the area clean, monitor food distribution, and communicate any issues and needs to the Coordinator or Board Liaison. These workers need to be able to bend and stretch, lift about 20 lbs, be meticulous with food safety, and remain calm to provide a safe and quiet place for busy workers.
These workers are on call during the festival and provide assistance wherever needed. This may mean doing clerical tasks, moving equipment or furniture (with help), working on the house crew at a stage, helping festiegoers with mobility or access issues, helping in the marketplace or just about anything. Requirements include a working cell phone to receive texts, flexibility, and a cheerful attitude.
SILENT AUCTION WORKER
Silent auction workers are responsible for monitoring auction items and assisting with all aspects of the auction process. Duties include assisting with auction setup, regularly monitoring the auction tables to ensure that supplies are available, registering auction participants, answering questions related to the auction procedures, assisting at the close of the auction and other activities as requested. Volunteers will need to remain in the auction room for the duration of their shift which may prevent you from seeing and hearing activities occurring in other areas of the festival. The skills required for this job are: good communication skills; a friendly demeanor; knowledge of cash-handling procedures, ability to learn and use Square for credit cards, maintaining security and arriving on time. Also an ability to be on your feet for 2-3 hours at a time or use a scooter or wheelchair. Good organizational skills are required for the initial set-up. This person will also assist with the live auction on Saturday afternoon.
PERFORMER CARE WORKER
Performer care workers are responsible for assisting assigned performers throughout the course of the festival. Duties include welcoming assigned performers, assisting with transitions (getting to sound check, moving instruments/equipment, getting to workshops), and acting as an advocate for the performer to ensure that all reasonable requests are addressed. This position requires flexibility, good communication skills, a can-do attitude toward problem-solving and a willingness to be on-call throughout the festival weekend.
Registration workers staff the main registration desk, where they check in people who have pre-registered, register people onsite, sell tickets to single events, take festival donations, and distribute wrist bands and programs. They use Square (on electronic devices provided by the festival) to take credit card payments. They receive training in the first hour of their first shift but they also always have someone (assistant coordinator or coordinator) to ask if they have questions. This job requires a positive attitude, good communication skills, and the ability to stay calm when things move quickly. Registration workers should be able to solve problems and be comfortable asking for help or clarification as needed. Punctuality is critical. Experience with handling cash/checks or processing credit cards is a plus. It’s also a plus if these workers are familiar with the Madison and Middleton area (restaurants, stores, services, etc.).
Please note that the following is a volunteer position, not work exchange.
REGISTRATION GREETERS (Volunteer position with one or more 4-hour shifts)
Registration greeters are positioned in the lobby of the hotel or the lobby of the conference center. They greet people as they arrive, direct traffic, answer questions, connect them to liaisons, show them how to use the WHOVA app, etc. Greeters are provided with a laminated sheet with a map of the venue and the names and cell phone numbers for various festival areas and always have someone (coordinator or assistant coordinator) to ask, if they have questions. This job requires a positive, outgoing outlook, enthusiasm about the festival, and the ability to stay calm when fest-traffic is busy. It’s a big plus if greeters are familiar with the Madison and Middleton area (restaurants, stores, services, etc.).